• Position: Manager Accounts
• Grade: JS- 4
• Department: Accounts
• Job Type: Contract – Three (3) Years Renewable Based on Performance
• Reports to: Chief Manager Finance
• Reportees: 5
• Location: Nairobi

JOB PURPOSE

The job holder is responsible for preparing the SACCO’s monthly statements by collecting data; analyzing and investigating variances; summarizing data, information and trends.

FUNCTIONS / KEY RESULTS EXPECTED

1. a) To respond financial inquiries by gathering, analyzing, summarizing, and interpreting data.
   b) To prepare SACCO quarterly and annual statements by assembling data.
   c) To comply with the statutory tax filing requirements by studying regulations; adhering to requirements; advising management on required actions; calculating quarterly estimated tax payments; assembling data for quarterly and annual tax filings.
   d) To respond to financial inquiries by gathering, analyzing, summarizing, and interpreting data.
   e) To provide financial advice by studying operational issues; applying financial principles and practices; developing recommendations.
   f) To prepare special reports by studying variances; preparing budgets; developing forecasts.
   g) To prepare weekly cash flow statements, and controlling expenditure and cash flow
   h) To assist with the preparation of year-end accounts and statutory account
   i) Any other duty as may be assigned from time to time

IMPACT OF RESULTS

The key results of the role have an impact on the overall efficiency and effectiveness of the Society in defining how the Sacco will use processes, people and other resources to ensure effective and efficient use of ICT in enabling the Sacco achieve its goals.

QUALIFICATIONS AND REQUIREMENTS

• A Bachelor’s Degree in Accounting, Finance or equivalent plus CPA (K) or equivalent qualifications.
• Member of ICPAK
• A minimum of five years working experience in financial management, two of which must be as an Accountant II

KEY SKILLS AND COMPETENCES

• Decision making & Problem Solving
• Strategic thinker
• Team Leadership
• Planning and reporting

• Position: Officer I, Micro Credit
• Grade: JS- 8
• Department: Loans
• Job Type: Contract – Three (3) Years Renewable Based on Performance
• Reporting to: Manager Loans
• Location: Nairobi

JOB PURPOSE

The job holder is responsible for outreach, promotion, client assessment, intake, supervision and monitoring of clients with the intention of gradually growing and sustaining a healthy portfolio, an optimum number of clients and client’s groups.

FUNCTIONS / KEY RESULTS EXPECTED

1. a) Be responsible for the implementation of the micro – credit program and policies
   b) Conduct market survey before initiating any program in a new area.
   c) Conduct awareness creation and mobilization meetings.
   d) Assess and select viable groups using the laid down criteria.
   e) Train clients on Sacco society limited lending procedures and requirements (credit and group management).
   f) Mobilization of savings among clients and ensure loan applications are properly filled.
   g) Ensure loan appraisal and approval are done following set criteria and conditions.
   h) Liaise with Government ministries and other line agencies in order to facilitate Jamii Sacco society limited activities in area of operations.
   i) Maintenance and growth of a healthy credit portfolio through prudent loan administration, management and compliance with policies, procedures and best practice.
   j) Preparation and presentation of comprehensive, timely & reliable reports to provide information, aid in decision making and gauge performance
   k) Support the development and usage of microcredit services in designated areas, identified by the SACCO.
   l) Ensure that the training curriculum for microcredit groups and individuals.
   m) Manage the Analysis of applicants’ financial status, credit, and property evaluations to determine feasibility of granting loans.
   n) Explain to members the different types of loans and credit products that are available, as well as the terms of those services.
   o) Approve loans within specified limits, and refer loan applications outside those limits to management for approval.
   p) Meet with applicants to obtain information for loan applications and to answer questions about the process.
   q) Obtain and compile copies of loan applicants’ credit histories, corporate financial statements, and other financial information.
   r) Any other duty as may be assigned from time to time

IMPACT ON RESULTS

Leads to overall growth and sustaining a healthy portfolio, an optimum number of clients and client’s groups.

QUALIFICATIONS AND REQUIREMENTS

• Degree in Cooperative management, Business Administration or management, or Microfinance/ Microcredit or relevant field
• Have a minimum of three (3) years working experience in a related field

KEY SKILLS AND COMPETENCES

• Analytical
• Negotiation
• Report writing
• Communication
• MS Office Suite

• Position: Principal Officer Sales & Marketing
• Grade: JS- 5
• Department: Marketing
• Job Type: Contract – Three (3) Years Renewable Based on Performance
• Reporting to: Chief Manager Operations
• Reportees: 4
• Location: Kisumu

JOB PURPOSE

The job holder will develop and implement marketing and product strategies that will support the SACCO’s drive for business growth while underpinning its objectives of superior service, increased brand equity, and sustainable profitability.

FUNCTIONS / KEY RESULTS EXPECTED

1. a) To plan, implement, co-ordinate and review the Sacco’s marketing strategies.
   b) To lead in the creation of a Marketing Strategy for the SACCO and ensure that all key SACCO stakeholders are engaged in this process.
   c) To identify, explore and develop appropriate new business opportunities for the SACCO – in both income-generating and service provision areas – through networking, representing SACCO at events, marketing and research.
   d) To lead on the design and implementation of appropriate monitoring and evaluation procedures for all SACCO services.
   e) To collate and analyze both quantitative and qualitative data to provide regular reports to management.
   f) To keep up to date with trends and developments in monitoring and evaluation including Impact Assessment Measurement, Social Return on Investment etc.
   g) To work with the Marketing team to analyze market needs and trends, identify and deliver marketing strategies and initiatives.
   h) To supervise external communications with consultancy teams in planning and implementing marketing of SACCO events and programs including authorized media releases and other activities. Promote the SACCO to members, beneficiaries, local communities and partners
   i) To implement and manage the SACCO brand strategy to communicate a consistent and strong brand message and image to SACCO members, stakeholders and the broader public.
   j) To ensure high level of Member service to ensure Member’s loyalty, satisfaction and retention.
   k) To develop a growth strategy focused both financial gain and customer satisfaction.
   l) To lead the design and implementation of a marketing strategy for the SACCO, encompassing traditional and digital channels, including the commissioning and management of suitable suppliers and other service providers.
   m) To increase the level of member awareness of the SACCO and positive association with the brand and adoption and compliance within the brand guidelines by stakeholders.
   n) To regularly visit organizations and investment groups to evaluate their needs as they relate to day to day operations, member service and marketing.
   o) To develop training materials, and to conduct product and service training programs to members.
   p) In collaboration with the Chief Manager Operations to regularly review and update existing member products and services that are market oriented
   q) To identify localized marketing requirements in the defined geographical area complementing the centralized marketing efforts of the SACCO.
   r) To develop an annual Marketing plan which should detail the year’s activity to meet agreed SACCO objectives as per the Business plan and Strategic Management Plan.
   s) To ensure staff performance standards, KPI’s are established, signed and communicated to staff and ensure targets are achieved.
   t) To establish, oversee and implement member compliance handling procedures and ensure prompt investigation, research and response to member complaints/concerns.
   u) Any other duty as may be assigned from time to time

IMPACT OF RESULTS

Leads to overall attainment of the SACCO’s short and long term strategic goals with particular emphasis on the membership growth, quality service and patronage of SACCO products and services.

QUALIFICATIONS & REQUIREMENTS

• Bachelor’s Degree in Sales & Marketing or Bachelor’s Degree in a Business related field
• Member of Marketing Society of Kenya (MSK) or Chartered Institute of Marketers (CIM)
• Diploma in Marketing will be an added advantage
• Minimum experience of five years with two at supervisory level

KEY SKILLS AND COMPETENCES

• Communication and interpersonal skills
• Collaboration, selling and negotiations skills
• Planning and organizing skills
• Analytical, problem solving and decision making skills

• Position: Assistant II, ICT
• Grade: JS- 11
• Department: ICT
• Job Type: Contract – Three (3) Years Renewable Based on Performance
• Reporting to: Manager ICT
• Location: Nairobi

JOB PURPOSE

The job holder is responsible for effective operational support, security and continual improvement of existing business applications, computer hardware and networks.

FUNCTIONS / KEY RESULTS EXPECTED

1. a) To contribute to the smooth operation of the Sacco’s ICT network and other ICT equipment, as directed by the Manager, ICT. This includes commissioning new equipment, repairing and maintaining existing equipment such as desktop PCs, laptops, printers, monitors, projectors, servers, switches and other computer equipment.
   b) To provide technical support to system users.
   c) To maintain the ICT equipment, register, and provide a detailed analysis of equipment replacement needs and central ICT resourcing.
   d) To install and configure software as required by staff and where this is new software, to ensure that it is appropriately licensed.
   e) To uphold all Sacco’s policies, especially those regarding ICT.
   f) To update the website & ensure it is interactive with updated content as directed by the Acting Manager ICT.
   g) To carry out other tasks as reasonably directed by the Manager ICT.
   h) Any other duty as may be assigned from time to time.

IMPACT ON RESULTS

The key results of the role have an impact on the overall efficiency and effectiveness of the Society in defining how the organisation will use processes, people and other resources to ensure effective and efficient use of ICT in enabling the Sacco to achieve its goals

QUALIFICATIONS AND REQUIREMENTS

• Bachelor’s Degree in Information Technology or a related field
• Minimum of three years relevant experience in ICT

KEY SKILLS AND COMPETENCES

• Database administration
• Hardware management
• Network management

• Position: Officer I, Procurement & Stores
• Grade: JS- 8
• Department: Procurement & Stores
• Job Type: Contract – Three (3) Years Renewable Based on Performance
• Reporting to: Principal Officer Procurement & Stores
• Location: Nairobi

JOB PURPOSE

The job holder is responsible for coordinating and implementing procurement and disposal activities in line with the SACCO’s procurement policies, applicable laws, and best practices.

FUNCTIONS / KEY RESULTS EXPECTED

1. a) Works with vendors to schedule shipping and delivery times, being present to receive any orders, and verifies that the correct items and amounts have been delivered and ensure the safekeeping of goods supplied.
   b) Verifying current inventory levels and keeps records to prevent inventory gaps by initiating new re-order on time to avoid shortage of goods.
   c) Before placing an order, s/he carefully checks purchase orders for accuracy, completeness and clarity.
   d) Conduct bidding for purchasing of works, goods and services in accordance with SACCO procurement procedures including but not limited to preparation and review of requests for proposals, process specifications, public advertisements and assistance to proposal evaluation
   e) Negotiate with suppliers to ensure that competitive prices, credit terms and discounts are offered and arrange delivery schedules
   f) Develop and maintain a database of good and reliable suppliers for different categories of supplies, goods and works.
   g) Any other duty as may be assigned from time to time

IMPACT ON RESULTS

The key results have an impact on the overall efficiency and effectiveness of the SACCO, including Improved business results and client services.

QUALIFICATIONS AND REQUIREMENTS

• Bachelor’s Degree in Procurement or any related field
• Minimum 3 years’ experience in the same level

KEY SKILLS AND COMPETENCES

• Analytical
• Negotiation
• Report writing
• Communication
• MS Office Suite

• Position: Senior Officer System Auditor
• Grade: JS- 7
• Department: Audit & Risk
• Job Type: Contract – Three (3) Years Renewable Based on Performance
• Reporting to: Manager, Internal Audit & Risk
• Location: Nairobi

JOB PURPOSE

The job holder is responsible for evaluating the SACCO’s information technology systems, infrastructure, and internal controls to ensure data security, system reliability, and regulatory compliance.

FUNCTIONS/KEY RESULTS EXPECTED

1. a) Performing general and application control reviews for simple to complex computer information systems.
   b) Performing information control reviews to include system development standards, operating procedures, system security, programming controls, communication controls, backup and disaster recovery, and system maintenance.
   c) Performing reviews of internal control procedures and security for systems under development and/or enhancements to current systems.
   d) Maintaining computerised audit software.
   e) Preparing audit finding memoranda and working papers to ensure that adequate documentation exists to support the completed audit and conclusions.
   f) Preparing written and oral reports and other technical information in a pertinent, concise, and accurate manner for distribution to Manager, Internal Audit and Risk.
   g) Advise staff on various operational issues related to computerised information systems, and on general business operations as needed.
   h) Follow up on audit findings to ensure that management has taken corrective action(s).
   i) Assist and train other audit staff in the use of computerised audit techniques, and in developing methods for review and analysis of computerised information systems.
   j) Maintain currency of knowledge with respect to relevant state- of- the- art technology, equipment, and/or systems.
   k) Makes recommendations on disruptive IT infrastructure innovations.
   l) Maintains confidentiality and integrity of the society’s information.
   m) Conduct operational, compliance, financial and investigative audits, as assigned.
   n) Any other duty as may be assigned from time to time

IMPACT ON RESULTS

The key results of the role impact the overall efficiency and effectiveness of the Society by defining how the organisation will use processes, people, and other resources to ensure the effective and efficient use of ICT, enabling the Sacco to achieve its goal.

QUALIFICATIONS AND REQUIREMENTS

• Bachelor’s Degree in Information Technology or its equivalent
• Certification in Information Systems Auditor (CISA) or Certified Fraud Examiner (CFE)
• CPA or ACCA intermediate qualifications will be an added advantage
• Minimum experience of five years working in IT

KEY SKILLS AND COMPETENCES

• Expert in Microsoft Systems
• Ethical hacking
• Systems troubleshooting
• Database administration
• Microsoft SQL DB Management
• Network and Server Management
• IT security